| Defense Contract Audit Agency A Component of the Department of Defense |
Agency policy prescribes that all personnel will comply with the DCAA Privacy Program and the Privacy Act of 1974. Strict adherence is necessary to ensure uniformity in the implementation of the DCAA Privacy Program and create conditions that will foster public trust. It is also Agency policy to safeguard personal information contained in any system of records maintained by DCAA organizational elements and to make that information available to the individual to whom it pertains to the maximum extent practicable. The following issuances have been created to administer the DCAA Privacy Act program.
DCAA Regulation 5410.10; DCAA Privacy Act Program - This is DCAA's regulation governing the Privacy Act of 1974. It provides policies and procedures for the Agency's implementation of the Act and is intended to promote uniformity within the Agency. The Agency's final rule, which is the Code of Federal Regulations (CFRs) version of the DCAA's Privacy Act regulation (originally published in the Federal Register), may be found at 32 CFR Part 317, Defense Contract Audit Agency (DCAA) Privacy Act Program.
DCAA Pamphlet 5410.18, The Privacy Act, An Employee Guide to Privacy - Employees of the Defense Contract Audit Agency work with information about other people - consultants, fellow employees, and others. They could not review activities, conduct audits, or perform other services, without knowing some personal information about these individuals. Likewise, DCAA and other Federal agencies need to know and maintain some personal information on DCAA employees in order to hire, promote, pay, and assure that personnel practices are in keeping with Federal laws and regulations. This pamphlet describes the responsibilities of DCAA employees for safeguarding this information, in addition to explaining what each employee’s rights are as a person who is also the subject of Government records.
DCAA Privacy Act System Notices - This compilation is designed to offer members of the Agency, as well as members of the general public, a complete summary of DCAA records that are accessed by name, social security number, or other personal identifier. These records, known as "Privacy Act Systems of Records", provide a detailed description of each record system to include instructions for individual access, safeguards, and purpose for the maintenance of the system. The system notices contained in this publication establish limitations and permissible practices in the collection, maintenance, dissemination, use, and disclosure of information concerning individuals by the Agency.
All notices printed herein are covered and mandated by the Privacy Act of 1974, 5 U.S.C. § 552a, and have been duly published for public comment in the Federal Register prior to the collection of personal information. The notices are preceded by "Blanket Routine Uses" (See Preamble) and are followed by a listing of DCAA official mailing addresses. These blanket routine uses universally apply to all DCAA systems of records and stand in addition to the routine uses established for individual systems of records.
Government-Wide Privacy Act Systems of Records Notices - Some Federal agencies have responsibility for one or more systems of records which are applicable Government-wide. This negates the need for DCAA to publish a system notice if it maintains a record under a Government-wide system of records notice.
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