Small Business Frequently Asked Questions
Here you will find the answers to some common questions you may have related to federal contracting, accounting systems and how to request an audit.
No, the contractor may use any format; however, the ICE model does provide all the schedules required per FAR 52.216-7.
No, the contractor submission portal is just an automated method to submit your proposal and receive formal automatic notification that your submission was received by your DCAA office.
No. Extensions for submitting final rate proposals can only be granted by the administrative contracting officer per FAR 42.705-1(b)(1)(ii). To locate your responsible administrative contracting officer, please contact the Defense Contract Management Agency (DCMA).
Auditors should assess the contractor’s incurred cost proposal upon receipt and complete the assessment within 60 days of receipt. It is DCAA policy that incurred cost submissions will be audited as promptly as possible after receipt. Submissions received after December 12, 2017 will be completed within one year of receipt of an adequate proposal.
The rights of the Government to perform an audit are established by the terms and regulations incorporated into your agreement or contract. DCAA audits are trigged by a contracting officer’s or administrative contracting officer’s need for audit service to make decisions or regulatory requirements.
You cannot. There is no such thing as a DCAA approved government accounting system.
Contractors cannot request the audit. DCAA does not perform audits requested by a contractor. DCAA only performs these audits based on a request from a federal entity who is responsible for determining the acceptability of a contractor’s system.
An accounting system is more than just a software package. It includes accounting methods, procedures, and controls. Many accounting software applications can be part of an acceptable accounting system or set up in a manner that fails to meet the requirements of an acceptable system.
DCAA does not perform audits requested by a contractor. DCAA only performs audits based on a request or established need from a federal entity.
Each audit will have a different timeline based on many factors. Each DCAA auditor will perform a risk assessment to determine the scope of the audit. The time, length and duration of each audit will depend factors such as risk, materiality, and willingness of contractor to support the audit to name a few.