ICE (INCURRED COST ELECTRONICALLY) MODEL

The ICE Model provides a standard, user-friendly package for preparing incurred cost proposals in compliance with FAR 52.216-7, "Allowable Cost and Payment."

This page offers two versions: 

Version 1.01 (released January 2025) DCAA ICE Model – Microsoft Power Query, and

Version 2.0.1h (released May 2019) DCAA ICE Model – Visual Basic.

DCAA ICE Model - Microsoft Power Query (Version 1.01)
This DCAA ICE Model uses Microsoft Power Query, offering enhanced compatibility with modern Excel versions and eliminating the need for VBA macros. The ICE Submission Developer Excel file leverages Microsoft Power Query to compile necessary data and generate incurred cost schedules.

DCAA ICE Model– Visual Basic (Version 2.0.1h)
This DCAA ICE Model uses Microsoft Visual Basic, utilizing Macros to assist in the creation of the submission.

Additional Information

• User Manual: Access the ICE user manual for complete guidance. ICE user manuals are included in the download package.
• Contact Us: Please direct questions regarding the ICE Model to dcaa.belvoir.hq.list.icemodel@mail.mil
• Contractor Submission Portal: Find instructions for accessing the Contractor Submission Portal here.

Disclaimers for Using the DCAA ICE Model

1. Tool for Schedule Development
   The DCAA ICE Model is provided as a tool to assist contractors in developing incurred cost schedules in accordance with FAR 52.216-7, "Allowable Cost and Payment." The model is intended to facilitate compliance with applicable regulations, but it is the contractor's responsibility to ensure the accuracy and completeness of their incurred cost submissions.
2. No Guarantee of Adequacy
   Use of the DCAA ICE Model does not guarantee adequacy of the incurred cost proposal by DCAA. Each submission will be evaluated on its own merits, and contractors are responsible for ensuring that all information submitted is accurate, complete, and compliant with laws and regulations.
3. Responsibility for Accuracy
   Contractors must ensure that all data entered into the ICE Model is accurate and consistent with their disclosed accounting practices. Any errors, omissions, or discrepancies in the data may result in an inadequate incurred cost submission or require additional follow-up by DCAA.
4. Modifications to ICE Model
   Contractors should not modify the underlying structure, queries, or formulas within the ICE Model. Alterations to the model's structure, such as renaming worksheets, changing column headings, or deleting columns, may cause the model to function improperly, leading to inaccurate results.
5. Compliance with Regulations
   The ICE Model is designed to aid in preparing incurred cost submissions that comply with FAR 52.216-7; however, it does not replace the need for contractors to understand and adhere to all applicable regulations.
6. Use of Latest Version
   Contractors should always use the most current version of the ICE Model they are using (Power Query or Visual Basic) to ensure compatibility with DCAA's requirements. The use of outdated versions may result in issues with data accuracy and processing.

For instructions on downloading the ICE Model can be viewed here.